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Resources for Event Teams

On this page and its associated pages you can find a compilation of useful resources that will help any Club Member who becomes involved in the planning, organising and running of a Deeside Orienteering Club Event. There are resources on this page focused towards:

On separate page, there are resources focused on:

Members are welcome to suggest additional documents or resources that could be added - suggestions to Tim Palmer ().

Resources for Planners and Mappers

Document Link Date Owner
Planners Guidelines for Summer Evening Events link March 2013 Sheila Hills ()
BOF Event Guideline B : Long Distance Events link Jan 2011 Covers level B/C/D events
Course Planning Guide link Graham Nilsen, MEROC
CONDES Guide link Graham Nilsen, MEROC
Instructions for using SI Master station to clear backup memory and reset time. link Feb 2010 Pete Owens ()
How to use Gripples link April 2011 Norman Hall ()
Instructions for creating files to send to the SI Coordinator and Routegadget person. link June 2011 Bob Elmes ()
DEE inter system data flows diagram link Juney 2011 Bob Elmes ()
Background Information showing how the Planner and the Map Coordinator work together. link Nov 2010 Mike Smithard ()
Flow Diagram showing how the Planner and the Map Coordinator work together. link Nov 2010 Mike Smithard ()

Resources for Organisers

Document Link Date Owner
Organisers Guidelines for Summer Evening Events 2013 Edition link January 2013 Sheila Hills ()
Organisers Guidelines for Summer Evening Events 2006 Edition. Useful if organising an event without SI punching. link 2006 Sheila Hills ()
BOF Event Guideline B : Long Distance Events
Covers level B/C/D events		 link Jan 2012 BOF
BOF Risk Assessment Form
relates to risks to participants		 link Current version on BOF website BOF
Insurance Documents. At the 2009 renewal of our equipment insurance, our brokers pointed out that a) all organisers should read and abide by their Risk Management Procedures and b) that they need to be informed before any toilets, electronic controls or other equipment is left unattended (eg overnight before any event) using their Major Events Form. Organisers/Planners should complete this form at least a week before the event and email to Budha Majumdar (Treasurer) () for forwarding to our brokers. Copies of these documents are available below and if you need any advice, please contact Budha Majumdar ().
  • Risk Management Guidelines
    relates to risks to equipment
link Sept 2009
  • Summary of Insurance Cover
link 26/3/2010
  • Insurance Major Event Form
link Sept 2009
Helpers List and Information Sheet. Word document for Organiser to download and complete. link May 2013 Sheila Hills ()
Event Accounts Spreadsheet link Jan 2013 Budha Majumdar (Treasurer) ()
Event Officals Comments pro-forma. For each Organiser to download and tailor for their event; then either upload as a pdf to the appropriate location for the event, or send to the web team. link May 2009 Bob Elmes ()
DEE First Aiders link May 2013 Jenny Palmer ()

Forms for Events

Suggestions of other useful documents are welcome...